In this section, you can customize your event registration form to get your attendees' details. This function is useful for organizers to customize questions for their attendees in the registration form.
By default, the form will ask attendees for their first name, last name, and email. You can simply add custom questions depending on what you need from your guests for your event planning, such as company name, contact number, designation, food option, etc.
Quick Add Standard Form Fields
You can also utilize the "Quick Add Standard Form Fields" table provided to you on the right side of your page. This table allows you to access the most common form field categories so that you can quickly add them to your registration form.
You can edit a field by clicking on the Edit button on the right. Here are explanations about some fields in the Edit menu.
- Label Name: The field name like Name, Email, Mobile Number, etc..
- Help Text: It will appear under the text box as an instruction or further explanation of this field. (e.g. you might want to specify some requirements for this field here, or address some concerns this field might bring to the attendees.)
- Required: Check this box if you want this field to be compulsory.
- Field Type: This setting is for you to change the type of fields you want quickly. For example, when you realize this field needs longer text than a single line text, you can choose "Paragraph Text" in this dropdown menu to switch quickly.
- Default Value: Default values can make it faster for attendees to complete the form. For example, if most people coming to your event is from a particular company, you can give the "Company" field a default value so that attendees don't need to input the name of their company each time manually.
- Other: For more field-specific settings, please refer to the next section.
We provide 12 types of custom fields for you. Below is a more detailed explanation, click on the hyperlinks to be navigated to the section, or, if you are done by now, you can go to the next part: Site Content.
- Single Line Text
- Paragraph Text
- Multiple Choice
- Country List
- Group Header
- Horizontal Line
- File Upload
- Breakout sessions
Single Line Text
Single Line Text is useful as it allows the attendee to fill up short answers or one-word answers. It can also be used to ask many different questions due to its flexible nature.
You can use this box for basic information collections, like name, age, mobile number, etc..
You can limit the length of responses (e.g., for mobile numbers, you might want to limit the response to 10 to 11 digits so that attendees don't put invalid numbers.)
Paragraph text is similar to Single Line except as the name suggests, the answer is in the paragraph format. This is usually for longer answers or for full sentences.
An example would be when you are organizing a coffee-making workshop and want to know what your attendees want to make.
Multiple choice field is used when you want to offer your attendees options to choose from. It is useful if you already have a preset of answers.
An example would be food preferences.
You can adjust the List Layout to change the way the options are displayed. Here's an example of the previous field arranged in two columns.
The Add "Other" option checkbox allows the attendees to address their needs when none of the options above applies to them.
Checkboxes are similar to multiple choices except attendees can choose more than one option.
An example would be when you want to find out how your attendees get to know about your event.
Dropdown serves the same purpose as multiple choice. The only difference is that the options will be listed in a menu when an attendee clicks on the field.
This is what a dropdown box looks like on the registration form.
As the name suggests, country lists can be used if you need your attendee to include their country as part of the information. (Country of residence, country representation, etc.)
Our system has all the country names built in so you don't need to enter all of them manually.
Group Header is used when you want to place all similar information into one unit. In a registration form, you can group related data by adding a group header to the form.
The screenshot below shows all personal information grouped together under "Personal Information" whereas all work-related information is grouped under "Work Information".
A description is always used when you want to provide a longer, more exhaustive explanation for an upcoming section/question.
An example would be the description before Privacy Preference to inform the attendees of their rights regarding data privacy.
Horizontal lines can be used as a visual separator of controls on a form.
The date field allows users to input dates in various formats. It may be used to obtain an attendee's date of birth, or other information pertaining to trip planning such as their date of arrival, or check-in date.
File upload is useful when you want some documents from the attendees like photos, consent forms, etc..
You can limit the Allowed File Type and Maximum File Size in the edit menu.
Breakout Sessions are useful if you have multiple sessions for the attendees to choose from. You can set a number limit to each session.
An example might be an event where workshops are provided.
- Session ID: For internal use in reports.
- Session Name: Visible to the attendees.
- Session Description: For internal reference.
- Slots Available: The option cannot be checked once the number of attendees signing up for this option has reached this number.
Hope this guide helps! Now you are done with the Registration Form. Next up: Site Content.