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Customize Registration Form (Guest's Information)
Customize Registration Form (Guest's Information)

Create custom registration form for your event onsite registration

EventNook avatar
Written by EventNook
Updated over a week ago

EventNook allows you to create 14 types of custom registration fields that can make your event registration form be more detailed and engaging. The Custom Registration Form allows you to set up the custom fields of delegate or guest details for onsite registration, reporting, and badge printing. Based on the fields set up in the Registration Form of the event, you will be able to manage:

  1. Importing of the guest list to the system for event day check-in

  2. Register guest details for walk-in guests

  3. Sending out Email Blast

  4. Event Name Badge with delegate's information such as Name, Company

  5. Attendance and Registration reporting

The First Name, Last Name, and Email are mandatory for the registration form. The email field will be used for sending out Registration Confirmation Email to guests with QR Code e-Ticket for event day check-in.

To customize the Registration Form, please refer to the following steps

  • Login to and click My Events

  • Go to DashboardSettingRegistration Form

  • Click on the +Add Custom Field to create new fields required for the event, please refer to the details below the .gif to see all of the types of custom registration fields.

  • After you finish customizing your form, you can click on the Save Changes button, and now you have your Registration Form ready.

  1. Single Line Text
    This field allows registrants to fill up short answers or one-word answers. You can limit the length of responses (ex: for mobile numbers can be limited to 10 to 11 digits). For this type of field, you can ask many different and fundamental questions such as Age, Mobile Number, etc.

  2. Multi-line Text
    This field allows registrants to fill up longer answers or maybe full sentences in a paragraph format. This field would fit for information such as what are the registrants expect to learn from your event, motivation in joining your event, etc

  3. Multiple Choice

    This field allows registrants to have a field of options with a preset of answers, this field would be useful if you have some specific topic to ask your registrants (ex: options of food preferences, interests, etc). Some options for this type of fields are:

    1. List Layout: This feature can change the way the options are displayed. Here's an example of the previous field arranged in two columns.

    2. Add "Other" option: Allows the attendees to address their personal needs other than options available.

  4. Checkboxes

    This field allows registrants to choose more than one option, this field would be useful to know how or where the registrants know about your event.

  5. Dropdown

    This field is similar to Multiple Choice, but the option of answers would be shown as dropdown lists where registrants can choose only one of the options

  6. Info Paragraph

    This field provides a longer, more detailed explanation of an upcoming section or question. This feature allows you to add descriptions or a brief paragraph that relates to Privacy Preference, Session Description, etc that can give a more clear information to the registrants.

  7. Group Header

    This field gives a header or Section Title which can be used to be the bridge between one section of questions to other sections. For example, Personal Information header can contain personal data questions and Work Information header can contain work-related questions.

  8. Horizontal Line

    This feature can be used as a visual separator to complete the either Info Paragraph or Group Header feature. This will be the line that separate between questions or sections

  9. Country list

    This feature would be useful when you want to add country of residence or representation as part of the information you would need. All the country lists are included as built-in features in our system and the registrants would not need to type their country manually.

  10. Date

    This feature allows registrants to input dates in formats provided. This can be useful for information of an attendee's date of birth or other data about trip planning, such as their date of arrival or check-in date.

  11. Breakout Sessions (Radio List & Dropdown List)

    This feature allows you to limit the number of attendees for each session/breakout room. This feature would be useful when you have multiple sessions/concurrent sessions on which the registrants can choose, the Radio Lists allows the preset of event sessions to be appeared in multiple-choice format where the Dropdown List allows the preset of event sessions to be appeared when registrants click on the field. Explanation on different area on this type of fields are:

    1. Session ID: Used for internal reports.

    2. Session Name: Used for the name of the event’s session.

    3. Session Description: Used for session’s description & also for internal reference.

    4. Slots Available: Used to limit the number of spaces available. By setting some number, once the number of registrants had been reached then the session will automatically be closed (future registrants won’t be able to check the session again)

Additional Session

  1. File Upload
    This additional feature would be useful if your event requires the registrants to upload some documents like cv, photos, consent forms, etc. Also, you can set your File Type and Maximum File Size in the edit menu to make it easier for you to sort the database. As this feature was hidden, kindly reach out to our team so you can use this additional feature to complete your registration form.

  2. Address
    This field allows registrants to fill (or will be automatically filled up) with their address. For this type of field, you may put in the description that the registrants can write their complete address.

The ‘Required’ and ‘Hide This Field’ boxes are required depending on the need of your event. To hide the field from the Online Registration Form so the delegates don't have to fill it up if they are registering from an online form are useful for backend registration management purposes such as Zone or Table Number and the information in these fields will be assigned by the backend administrator.

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